Housing Quality Inspections

To ensure the quality of our Section 8 Housing Choice Voucher rentals, the FHA conducts a Housing Quality Standards (HQS) inspection before you move in, and once every year after that.

Our goal is to provide decent, safe, and sanitary housing to all of our participants. If you have any questions about your scheduled HQS inspection and/or inspection results, please call the Housing Office at (573)642-7611 or fax to (573)642-4260.

When your annual inspection is due, you will receive a letter from our HCV Program Manager telling you what day and time they will be there. It is the responsibility of the Section 8 participant to be present for the inspection.

Failing to be present for the inspection will result in a failed inspection. A second failed inspection as a result of not being present for the inspection will result in the termination of the participant’s Section 8 voucher assistance.

The person to be added will also need to apply for housing and go through the interview process. FHA will see if the person that you want to add meets eligibility requirements.

Preparing for Your Inspection

Tenants should also review the list below to prepare for their annual inspection.

The simple housekeeping practices listed below will help you be prepared for these inspections, and create a clean and safe home for you and your family. A second failed inspection as a result of not being present for the inspection will result in the termination of the participant’s Section 8 voucher assistance.

  • For your protection, smoke detectors must be hooked-up and working properly at all times. Tampering with smoke alarms will incur a fine of $25.00
  • Report all maintenance items to the landlord or manager prior to the inspection. The items may be able to be repaired before the annual inspection takes place
  • Thoroughly clean your cooking range, range hood and filter – inside and out – as often as necessary
  • Defrost and clean your refrigerator at least once a month or as needed. Never use a knife or a sharp tool to chip off ice! A pan of hot water or fan work best in speeding up the defrosting process. Also use a warm soapy rag to clean the rubber gaskets on the refrigerator and freezer doors
  • Clean both sides of all windows regularly, as you are able
  • Thoroughly clean and sanitize the kitchen sink, bathroom sink, tub and toilet, and remove hard-water stains on a regular basis
  • Wash and clean walls and all painted woodwork on a regular basis
  • Vacuum or sweep, and mop all floors on a regular basis
  • To help prevent infestation by cockroaches, fleas, mice, rats and other disease-carriers, remove all boxes, paper, garbage and other rubbish to proper garbage and recycling containers on a regular basis. Also remember to properly dispose of discarded furniture, appliances, bulky rubbish and junked automobiles
  • Help keep the property in a decent clean condition by keeping the surrounding area free of garbage and debris
  • Be certain that all rooms are accessible to the inspector. Do not block doors or windows
  • Please have your pet contained/restrained for the time period of your inspection
  • Be present for your inspection

Standards for Wear and Tear: Serious Violations

  • Destroyed walls – large holes; mold due to tenant neglect; excessive grease; graffiti
  • Destroyed floors – serious carpet stains that cannot be removed with a good cleaning (bleach, dye, paint, burns, etc.); torn tile; badly stained wood floors (holes, punctures, burns, etc.)
  • Broken light fixtures due to tenant abuse or neglect
  • Broken doors or doorjambs (holes, large gouges, etc.)
  • Broken windows due to tenant abuse
  • Overly dirty or broken appliances due to tenant abuse or neglect (stoves, refrigerators)
  • Excessive garbage and trash storage, which could cause infestation (cannot be picked up by one individual within one or two hours)
  • Turned-off utilities for which the participant is responsible
  • Broken bathroom fixtures (removed or broken tank covers, faucets, shower doors/rods)
  • Holes or stains in a ceiling due to tenant abuse or neglect
  • Flea-infestation from pets, etc., due to tenant neglect
  • Burnt countertops due to tenant abuse
  • Neglected landscape (if tenant is responsible for yard up-keep)
  • General abuse and/or neglect of rental unit by participant family
  • Any other failures of health and safety standards that are tenant-caused

FHA must receive written verification of the change. Verification is usually a letter from the source of income, for example: a letter from your employer stating that your job has ended. FHA also has a form you may complete to be sent to your former employer.

Requesting a Complaint Inspection

If you have a serious complaint about the condition of your unit, report this to your landlord in writing immediately and provide a copy of the letter to the HCV Program Manager at Fulton Housing Authority, 350 Sycamore, Fulton, MO 65251.

If your complaint is not addressed in a timely manner and you would like the FHA to conduct a “complaint inspection,” you can submit a request in writing to the FHA Office at 350 Sycamore, Fulton, MO 65251 or forward an email request to the HCV Program Manager: Email: section8@fhamo.org

350 Sycamore, Fulton, MO 65251
Phone: (573) 642-7611
Fax: (573) 642-4260
Hours: Monday thru Friday 8:00AM - 5:00PM
Website: http://fhamo.org
Email: contact@fhamo.org